12–14 September 2017
Hyatt Regency Orlando, Orlando, Florida

What to Know On Site

2017SpaceFinalProgramCover

Download the Final Program


Location

Hyatt Regency Orlando 
9801 International Drive 
Orlando, Florida, USA, 32819
Tel: +1.407.284.1234

Map and Parking
Venue Floor Plan
Hotel Dining
Weather

AIAA Registration and Information Center

The AIAA Registration and Information Center will be located in the Regency Ballroom Foyer. Hours are as follows:

Monday, 11 September 1500-1900 hrs
Tuesday, 12 September 0700-1830 hrs
Wednesday, 13 September 0700-1830 hrs
Thursday, 14 September 0700-1830 hrs

Hours are subject to change

Registering in advance saves you time and hassle on site. If you register before traveling to the forum, you can print your forum badge and tickets by following these easy steps:

  1. Before traveling to SPACE 2017, print out your registration confirmation, which contains a QR code. This code is also found on the AIAA membership cards.
  2. Upon arrival at the SPACE 2017, go to the AIAA Registration and Information Center.
  3. Scan your QR code at a kiosk located in the Express Badge Pick-up area of the AIAA Registration and Information Center.
  4. Your forum badge and event tickets will print out in a flash!

ITAR Session Registration: Admittance to restricted sessions and access to restricted technical papers is implemented and controlled by the rules of ITAR. Please review the registration requirements to ensure that you fulfill all requirements for attendance.

Exposition Hours

Tuesday, 12 September 0930-1230 hrs
Tuesday, 12 September 1400-1700 hrs
Tuesday, 12 September 1930-2100 hrs (ticket required)
Wednesday, 13 September  
0915-1600 hrs
Wednesday, 13 September  
1230-1400 hrs - Lunch (ticket required)

Hours are subject to change

AIAA SPACE Forum Exhibit Floor Plan and List of Exhibitors


Download the Free Conference Mobile App

The MyItinerary app is available as both a native iOS (iPhone/iPad) app through the iTunes App Store, or as an HTML5 Web app for all major mobile devices (iPhone/iPad, Android, Blackberry 7 and above). Once either version is downloaded to your device, it can be run without the need for an active Internet connection. In addition, you can sync an itinerary that you created online with the app by entering your unique itinerary name. Download instructions.

#AiaaSPACE Tweet Up

Join us for the AIAA SPACE Tweet Up! It will be held at the Lobby Bar, Hyatt Regency Orlando, 1900 hrs on Wednesday, 13 September.

Social Media Contest 

Use the hashtag #AiaaSPACE in public social media posts between 0800 hrs on 12 September 2017, and 0900 hrs on 14 September, to enter the contest. 

Prizes

Highest Number of Relevant Tweets - $100 Amazon Gift Card
Second Place Number of Relevant Tweets - $50 Amazon Gift Card
Honorable @Mentions: Exposition Hall Instagram; Best Video Clip; High Quality
Content – Starbucks Gift Cards

Contest Rules

To enter the contest, post on social media during AIAA SPACE Forum.. Be sure to include the "#AiaaSPACE" hashtag. Posts must be publicly viewable in order to count toward the contest. Prizes will be given out based on several different criteria in different categories. Posts that count toward the contest must be substantive in nature and directly related to forum sessions, speakers, events and the aerospace community. Retweets and quoting other users' tweets do not qualify. If not able to attend AIAA SPACE, you are still eligible to participate by viewing sessions on the Livestream Channel and posting using the hashtag. The contest will end and the winners will be announced at 0900 hrs on 14 September.

You must be at least 18 years old to participate. When you accept the prize, you're consenting to our use of your information (name, profile, photo) to announce you as a winner. We retain the right to use the information in the future on our website or any other communication platform.

Finally, the "legalese": Contest is void where prohibited. All prizes are delivered "as-is" and "with all faults." AIAA is not responsible for human or mechanical errors that tamper with or delay your entry in the contest, or for force majeure events that interrupt or cancel this contest. No purchase necessary to win.

Governing law and jurisdiction is the state of Colorado. You're also not eligible if you're an employee of the American Institute of Aeronautics and Astronautics. Previous grand-prize winners from within the last 18 months are encouraged to participate, but will not be awarded another grand prize ($100 gift card). These rules are subject to change and interpretation is at our discretion.

Real-Time Q&A and Polling

Use the Conference IO App during the plenary and forum 360 sessions to ask your questions and participate in polls! Go to aiaa.cnf.io and ask your questions!

Wi-Fi Internet Access On Site

AIAA is providing limited Wi-Fi service for attendees to use while on site. To keep this service available and optimized for all attendees, please do not download files larger than 2MB, create multiple sessions across multiple devices, or download multiple files in one session. If you receive an error message that an AIAA server is blocking your current IP address, please inform the AIAA registration desk.

Conference Proceedings

Proceedings for the forum will be available online. The cost is included in the registration fee where indicated. Online proceedings will be available on 12 September 2017. Attendees who register in advance for the online proceedings will be provided with instructions on how to access them. Those registering on site will be provided with instructions at that time.

AIAA Committee Meetings

Download the schedule. The schedule is subject to change. Make sure to check signage upon arrival.

Certificate of Attendance

A Certificate of Attendance is available for attendees who request documentation at the forum itself. Certificates of Attendance will be available for attendees to print at a self-service station at the AIAA Registration and Information desk. AIAA offers this service to better serve the needs of the professional community. Claims of hours or applicability toward professional education requirements are the responsibility of the participant.

Information for Technical Presenters and Session Chairs

Speakers’ Briefing in Session Rooms

Authors who are presenting papers will meet with session chairs and co-chairs in their session rooms for a short 30-minute briefing on the day of their sessions to exchange bios and review final details prior to the session. Please attend on the day of your session(s). Laptops preloaded with the Speaker Briefing preparation slides will be provided in each session room. There is only one briefing time slot per day for all sessions occurring that day. 

Speakers’ Practice

Speakers who wish to practice their presentations may do so. A sign-up sheet will be posted outside the door. In consideration of others, please limit practice time to 30-minute increments.

Session Chair Reports

All session chairs are asked to complete a session chair report to evaluate their session for future planning. AIAA has partnered with Canvas Solutions to provide an electronic Session Chair Report form. You can download the FREE mobile app in your App Store, AppWorld, or Marketplace by searching for “Canvas Solutions, Inc.” The mobile app is free, so please be sure to download it. Detailed instructions will be provided in the session rooms. If you do not have a tablet or a smartphone, simply use the report form as a guide and enter your session chair report information by 15 September at the session chair reporting computer station located on site near the AIAA registration area. Report data will be collected and used for future planning purposes, including session topics and room allocations.

Timing of Presentations

Each paper will be allotted 30 minutes (including introduction and question-and-answer period) except where noted.

“No Paper, No Podium” and “No Podium, No Paper” Policy
If a written paper is not submitted by the final manuscript deadline, authors will not be permitted to present the paper at the forum. Also, if the paper is not presented at the forum, it will be withdrawn from the proceedings. It is the responsibility of those whose papers or presentations are accepted to ensure that a representative attends the forum to present in their place if they are not able to attend. These policies are intended to improve the quality of the conference for attendees.

Technical Paper Support

If you have any questions about manuscript uploads, author changes, etc., you can visit the Technical Paper Support Desk located at the AIAA Registration and Information Center. Hours of operation will be posted at the desk.

Audiovisual

Each session room will be preset with the following: one laptop computer, one LCD projector, one screen, one microphone and sound system (if necessitated by room size), and one laser pointer. You may also use your own computer. Any additional audiovisual equipment request on site will be at the cost of the presenter. Please note that AIAA does not provide security in the session rooms and recommends that items of value not be left unattended. Requests for additional audiovisual equipment may be made to Alexi Thomas by 12 August.

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